Policies and Procedures

The link below provides access to the University of Missouri System Code of Conduct for Relationships with Student Loan Lending Institutions. This code of conduct is fully applicable to Missouri University of Science and Technology as one of the four UM System universities. You may view the regulation at : http://www.umsystem.edu/ums/rules/collected_rules/programs/ch240/240.035_relationships_with_student_loan_lending_institutions

Students who are degree seeking at Missouri S&T can attend classes at another college/university simultaneously combining hours at both institutions for financial aid purposes. It is possible to receive financial aid under these circumstances as long as certain requirements are met:

  1. The course(s) you take at the other institution must be a requirement of your degree program and approved by your academic advisor at Missouri S&T.
  2. The course(s) you take at the other institution must be transferable to Missouri S&T.
  3. You must be in good academic standing at Missouri S&T.
  4. You must be enrolled at least 6 hours at Missouri S&T during the semester you are on a consortium agreement.

GENERAL INFORMATION

Your financial aid will be awarded by the institution from which you will receive your degree. The school from which you will graduate is the “home” institution that must process a consortium agreement with the other school, also called the “host” institution.

The purpose of a consortium agreement is to ensure disbursement of the proper amount of financial aid. Consortium agreements will only be processed if they are necessary for you to receive your financial aid. If you enroll simultaneously at Missouri S&T and another school, the total registration hours between the two schools will be used to determine your financial aid eligibility at Missouri S&T.

The student will be responsible for paying all program fees at the other institution using the financial aid that is refunded to you by the Missouri S&T Cashier’s Office. Missouri S&T will not make payment directly to the other school. This agreement is for only one academic term, not for the academic year.

If you receive financial aid for classes taken at another college or university, Missouri S&T must receive an official transcript of these courses, even though the grades could be detrimental to your overall grade-point average. It is your responsibility to provide an official transcript to Missouri S&T. We must also have the official transcript before calculating your satisfactory academic progress. Not receiving the official transcript could delay receiving financial aid for the following semester.

PROCEDURES

Speak to your academic advisor to ensure that the courses you wish to take at the “host” institution will transfer to your degree program at Missouri S&T.

  1. Consortium Agreement forms with full instructions and requirements can be requested at the Student Financial Assistance Office at G-1 Parker Hall.
  2. Fill out the student section and be sure to sign the form. Please read through the form carefully, as it contains important information.
  3. Take the form to the Registrar’s Office for signature that the class will transfer to Missouri S&T.
  4. Take the form to your academic advisor for signature that the class will count towards your degree.
  5. Return the form to the Student Financial Assistance Office for processing.

When the Student Financial Assistance Office receives the form, they will fax it to the host school and must wait to receive a statement of fees and enrollment statement before aid can be disbursed. Be sure to plan accordingly and be aware that as a consortium student your aid payments may be delayed.

Federally-mandated notice to ALL enrolled students regarding the ramifications of drug convictions on Federal Student Aid eligibility:

FEDERAL REGULATIONS ON FEDERAL AID FOR STUDENTS CONVICTED OF POSSESSION OR SALE OF ILLEGAL DRUGS

A federal or state drug conviction can disqualify a student for Federal Student Aid funds. Convictions only count if they were for an offense that occurred during a period of enrollment for which the student was receiving federal financial aid. Also, a conviction that was reversed, set aside, or removed from the student’s record does not count, nor does one received when the student was under the age of 18, unless the student was tried as an adult. Federal financial aid programs include:  Pell Grant, Supplemental Educational Opportunity Grant (SEOG), Perkins Loans, Subsidized and Unsubsidized Ford Direct Loans, Parent PLUS loans, Graduate PLUS loans, and/or Federal Work-Study.

The chart below illustrates the period of ineligibility for FSA funds, depending on whether the conviction was for sale or possession and whether the student had previous offenses. (A conviction for sale of drugs includes convictions for conspiring to sell drugs.)

 

Possession of illegal drugs

Sale of illegal drugs

1st offense

1 year from date of conviction

2 years from date of conviction

2nd offense

2 years from date of conviction

Indefinite period

3rd offense

Indefinite period

 

If a student is convicted of both possessing and selling illegal drugs, and the periods of ineligibility are different, the student will be ineligible for the longer period.

A student regains eligibility the day after the period of ineligibility ends or when the student successfully completes a qualified drug rehabilitation program or, passes two unannounced drug tests given by such a program. Further drug convictions will make the student ineligible again.

Students denied eligibility for an indefinite period can regain eligibility after successfully completing rehabilitation program (as described below), passing two unannounced drug tests from such a program, or if a conviction is reversed, set aside, or removed from the student’s record so that fewer than two convictions for sale or three convictions for possession remain on the record. In such cases, the nature and dates of the remaining convictions will determine when the student regains eligibility. If a student has lost their eligibility to participate in Federal Financial Aid programs due to drug convictions, it is the student’s responsibility to certify to the Student Financial Assistance Office that you have successfully completed the rehabilitation program.

If a student regains eligibility during the award year, they may receive Pell Grant for the current payment period and Ford Direct loans for the period of enrollment. 

Standards for a qualified drug rehabilitation program

A qualified drug rehabilitation program must include at least two unannounced drug tests and must satisfy at least one of the following requirements:

  • Be qualified to receive funds directly or indirectly from a federal, state or local government program
  • Be qualified to receive payment directly or indirectly from a federally or state-licensed insurance company
  • Be administered or recognized by a federal, state, or local government agency or court
  • Be administered or recognized by a federally or state-licensed hospital, health clinic or medical doctor

Eligibility for financial aid is calculated using a formula called Federal Methodology (FM). FM calculates your Expected Family Contribution (EFC) based on the information that you provide on the Free Application for Federal Student Aid (FAFSA). Your EFC is the amount you and your family are expected to pay toward your educational expenses. The Federal PELL Grant award is based on the EFC. Other programs are based on need. The college's cost of attendance - your EFC = your financial need. Your total need based aid package cannot exceed your financial need. Your total financial aid award cannot exceed the cost of attendance.

The Student Financial Assistance Office calculates a financial aid package for admitted students based on the results of the FAFSA. A student must have the FAFSA sent to Missouri S&T by including the federal school code of 002517.

Eligibility Requirements for Specific Programs are as Follows:

SEOG require that your FAFSA be filed by February 1 and that you are Pell eligible. Other eligibility considerations may apply based on funding allocations.

Perkins Loan requires that your FAFSA be filed by February 1; student with high need will be given first consideration. Other eligibility considerations may apply based on funding allocations.

Federal Work-Study requires that your FAFSA be filed by February 1; students with high need will be given first consideration. Other eligibility considerations may apply based on funding allocations.

Missouri Access requires that your FAFSA be filed by February 1.

Federal Pell Grant is based on students EFC received from the FAFSA.

Financial aid award letters will be made to new students by mail around the middle of March if their application is complete and all required documents have been received and reviewed. The award letter will list and explain the aid available for the following school year, and may include tentative awards which will be so indicated. Award letters for current students will also be available on their JoeSS around the middle of March. They will receive an email reminder when their new aid is available to view. 

Beginning with the 2012-2013 academic year federal regulations will allow the school to update your FAFSA marital status if you were married before December 1st of that academic year. We advise you to consider your options by speaking with your Financial Aid Counselor at the Student Financial Assistance Office.

If you get married before December 1st of the academic year you will need to contact our office, and provide the following information so that we can make the necessary adjustments to your current FAFSA.

Documents required by the student:

1. Student must provide a copy of their marriage license.

2. Student must provide a copy of their federal tax transcript, if they filed taxes, or have used the IRS   Data Retrieval when filling their FAFSA.

3. Student must provide a copy of their spouse’s federal tax transcript, if they filed taxes. If they worked but did not file taxes they must provide their W-2’s. 

4. Student must fill out an Independent Verification Worksheet found under forms and policies at sfa.mst.edu.

Fall and Spring terms

Student Level

Full time

3/4 time

Half time

Less than 1/2 time

Undergraduate

12 +

9 - 11

6 - 8

1 - 5

Graduate

9 +

7 -8

4 - 6

1 - 3

 

Summer terms

Student Level

Full time

3/4 time

Half time

Less than 1/2 time

Undergraduate

6+

4 - 5

3

1 - 2

Graduate

4+

3

2

1

 

 

 

 

 

 

 

If financial aid funds are disbursed to you that are later determined to have been based on erroneous information or system errors, you are liable to repay Missouri S&T the amount of financial aid you received in excess of your correct eligibility. Furthermore, if you are administratively withdrawn or dropped from some or all of your courses, you are liable to repay any funds that Missouri S&T is required to return on your behalf.

A Federal Pell Grant is a free grant that is available to eligible undergraduate students that have not earned a bachelor’s degree. Student and family income that is provided on the FAFSA and enrollment status determine eligibility and award amount. Federal Pell Grant awards are initially based upon full-time status (12 hours or more). The Student Financial Assistance Office will review all Federal Pell Grant awards at the end of the second week of classes. Students who add/drop courses during the first two weeks will have the Pell Grant awards increased/decreased based on the overall change in enrollment status. For fall and spring semesters, full-time is 12 hours or more, three-quarter time is 9-11 hours, half-time is 6-8 hours and less than half-time is 1-5 hours. During the summer semester full-time is 6 hours and 5 hours is three-quarter time, 3-4 hours is half-time, and 1-2 hours is less than half-time.

Pell recipients that are less than full-time at Missouri S&T and dually enrolled with another accredited university may be eligible for a consortium agreement. Requests for consortium must be received by the deadline on the consortium form.

A student may decline all or part of a Pell Grant disbursement that the student is otherwise eligible to receive, as long as this action is taken in the same award year as the funds were received. In doing so, the student will reduce the Pell “Lifetime Eligibility Used,” or LEU, which is the measurement by which Pell eligibility in the academic career of an individual student is tracked. The LEU for each student is 600%. Once a student reaches the 600% limit they may never receive a Pell Grant again.

To decline Pell funds, students must send a signed, written statement clearly indicating that they want to decline their Pell Grant Funds for which he or she is otherwise eligible and that the student understands that those funds may not be available once the award year is over.

While you attend Missouri S&T your student account may have a credit balance when your payments and credits exceed total charges due. Generally this occurs because of excess financial aid, overpayment or reductions of charges, such as dropping credit hours.

Refund of Excess Proceeds

Financial aid refunds are processed daily and are generally available within 3-5 business days after the date that the aid was posted to the student account if the student has direct deposit set up on Joe’SS. If the student will be receiving the refund via check it can take 7-10 business days to receive it through the mail. 

There are two options to receiving any refunds from your student account. You can either set up direct deposit into your checking or savings account, or all students are automatically set up to receive refunds via check to your local Rolla address. If a local address is not available, mail or permanent addresses will be used.

Direct deposit will remain active until you request that it be changed. Currently, direct deposit is only available for student refunds. Refunds resulting from Parent PLUS Loans are mailed to the parent who originated the loan unless the parent has requested the refund go to the student when they completed the PLUS Loan application.

Refunds are processed on a daily basis and may occur before all charges are posted to your account. You are responsible for paying any subsequent charges as they appear on your monthly billing statement. 

Refund of Charges

Refunds because of dropped hours or withdrawal from S&T are processed on a daily basis as well. If you drop course hours or withdraw while classes are in session, a portion of your class fees may be credited to your account, based on the university’s refund policy. For the official refund policy, visit cashier.mst.edu. Credits may be used to satisfy an outstanding balance on your account. Your Financial Aid award may also decrease as a result of add/drop activity. Therefore, a drop in hours or a withdrawal does not automatically result in a refund owed to you. With the exception of a Parent PLUS Loan refund, all refund checks are issued in the student’s name.

Special Situations

Refund in the event of a student death

When a student dies prior to completing the current academic semester, the designated official in the Registrar’s Office will authorize a full refund of educational fees for the current semester.  Any refund will be made payable to the administrator or executor of the estate of the deceased student.  Documentation of student death should be submitted to the Division of Student Affairs, 106 Norwood Hall, 320 W. 12th St., Rolla, MO 65409, Phone: 341-4292.

Exceptions to published refund policy

The Registrar’s Office is charged with the responsibility of considering and approving exceptions to the published educational fees refund policy. Any change in assessment can only be adjusted to a rate already established.

A student who believes that a greater adjustment of educational fees should be issued than provided for in the established schedule or who feels that they should not be charged a late registration fee may file a Fee Adjustment Appeal. Exceptions to the established university policies are not made lightly and will generally be considered only for unique and difficult circumstances experienced by the student. Be sure to include all information requested (including specific course information).

Some financial aid awards require full-time enrollment, some at least half-time, and some are adjusted to meet the course load, such as the Federal Pell Grant. A student must comply with the following minimum semester hours of enrollment (excluding audited hours) in order to be eligible for federal and state financial aid programs, as follows. 

Program

Undergraduate hours required per semester (minimum)

Graduate hours required per semester (minimum)

Summer term

Access MO/Bright Flight

12

N/A

N/A

Direct PLUS Loans for Parents of Undergrads and Grad/Professional Students

6

4

3

Federal Pell Grant (adjustable based on hours enrolled)

1

N/A

1

Federal Supplemental Grant

12

N/A

3

Federal Perkins Loan

6

4

3

Federal Work-Study

6

4

3

Ford Federal Direct Loans

6

4

3

Scholarships (most)

12

9

3

University Loans

6

4

3

 

To receive federal financial aid, students must be eligible to enroll in an academic program that leads to a degree or certificate program associated with a degree program and must meet Satisfactory Academic Progress per federal financial aid guidelines and per Missouri University of Science and Technology policy. 

The Missouri University of Science and Technology (S&T) Satisfactory Academic Progress (SAP) policy has established the following definition of Satisfactory Academic Progress (SAP):

Missouri S&T Satisfactory Academic Progress is defined by the following three criteria:

  • Meeting a minimum cumulative grade point average requirement (GPA).
  • Earning a minimum number of credit hours each semester (semester progress).
  • Completing the degree objective within a maximum number of attempted credits (maximum time allowance).

1. Cumulative Grade Point Average (GPA) Requirement:

  • Undergraduate students with 59 or fewer credit hours must have a 1.67 cumulative GPA.
  • Undergraduate students with 60 credit hours or more must have a 2.00 cumulative GPA.

2. Semester Progress Requirements:

  • Students must complete a minimum of 75% of attempted coursework.
  • Undergraduate students who attempt at least 6 credit hours, and graduate students who attempt at least 4 credit hours during the semester, are expected to complete at least 1 credit hour during the semester. Students who have attempted these minimum hours and who do not complete at least 1 credit hour will be suspended from future aid.
  • Completing a course with an “F”, “WD”, “DL”, “I” (incomplete) or switching to Hearer (Audit) Status or another failure to receive a letter grade will be considered as not having satisfactorily completed a course.

3. Maximum Time Allowance: Students must complete their degree program within 150 percent of the semester hours required for that degree. Calculations are performed on attempted hours, not completed hours. Examples:

  • The Bachelor of Art in History requires 120 credit hours. Students must complete this degree before they have attempted 180 credit hours (120 hours * 150%), or their aid will be suspended.
  • The  Bachelor of Science in Chemical Engineering requires 129 credit hours. Students must complete this degree before they have attempted 193.5 hours (129 * 150%), or their aid will be suspended.

Each program requirement may differ and students should review the course catalog http://catalog.mst.edu/#text to determine the number of credit hours required for their degree.

Qualitative Measure

The Missouri University of Science and Technology maintains the following qualitative measure of the Satisfactory Academic Progress policy:

  • Undergraduate students with 59 or fewer credit hours must have a 1.67 cumulative GPA.
  • Undergraduate students with 60 credit hours or more must have a 2.00 cumulative GPA.

At the end of the semester being evaluated students must have the cumulative GPA listed above. Students cumulative GPA includes all transfer credits that Missouri S&T has received. The consequences of not meeting the qualitative standards mean a student will be issued first a ‘Warning’ then ‘Probation’ (if successfully appealed) then an ‘Academic Plan’ (if successfully appealed with a three semester Academic Plan).                                

Quantitative Measure

The Missouri University of Science and Technology maintains the following quantitative measure of the Satisfactory Academic Progress policy:

  • Students must complete a minimum of 75% of attempted coursework.
  • Undergraduate students who attempt at least 6 credit hours, and graduate students who attempt at least 4 credit hours during the semester, are expected to complete at least 1 credit hour during the semester. Students who have attempted these minimum hours and who do not complete at least 1 credit hour will be suspended from future aid.
  • Completing a course with an “F”, “WD”, “DL”, “I” (incomplete) or switching to Hearer (Audit) Status or another failure to receive a letter grade will not be considered as not having satisfactorily completed a course.

Maximum Time Frame

Maximum Time Allowance: Students must complete their degree program within 150 percent of the semester hours required for that degree. Calculations are performed on attempted hours, not completed hours. Examples:

  • The Bachelor of Art in History requires 120 credit hours. Students must complete this degree before they have attempted 180 credit hours (120 hours * 150%), or their aid will be suspended.
  • The  Bachelor of Science in Chemical Engineering requires 129 credit hours. Students must complete this degree before they have attempted 193.5 hours (129 * 150%), or their aid will be suspended.

Each program requirement may differ and students should review the course catalog http://catalog.mst.edu/#text to determine the number of credit hours required for their degree.

Evaluation Periods

To ensure that students are making sufficient progress both quantitatively and qualitatively, Missouri S&T SAP is evaluated at the end of each semester – fall, spring and summer. At the time of each evaluation, a student who has not achieved the required GPA, or who is not successfully completing his or her educational program at the required pace, is no longer eligible to receive assistance under the title IV, HEA programs, except as provided below in regards to appeals.         

Financial Aid “Warning”

The first time a student does not meet the Cumulative GPA or Semester Progress requirements; the student is put on a one-term “warning” period. The student is still eligible for federal and state financial assistance during this time. If the student meets SAP standards during this “warning” period, the student will be eligible for federal and state aid during future semesters. The student is sent an email to his or her S&T account. (There is no warning period for those students who do not meet the Maximum Time Allowance requirement.)

Financial Aid Probation

If a student does not meet SAP requirements after the “warning” period, the student may appeal the determination that they are not meeting the SAP requirements for Cumulative GPA or Semester Progress if they have extenuating circumstances such as extended illness of the student or an immediate family member (parent or sibling), enrollment limitations due to academic advisement or other extenuating circumstances outside of the student’s control. The student may submit a SAP Appeal by email to the Student Financial Assistance Office at sfa@mst.edu. The appeal should include very specific information on why the student was unable to meet SAP requirements and what steps they plan to take to make sure they are meeting Satisfactory Academic Progress in the future.

Appeals will be evaluated within four weeks of receipt of the SAP Appeal to the Student Financial Assistance office. The student is notified of the SAP Appeal decision by email at their Missouri S&T email address. Below are the possible outcomes of an appeal:

  • Financial Aid Probation – Student is eligible for federal and state aid during this one-term Probation period. Students who are placed on financial aid probation are required to seek out academic support by visiting with the S&T Student Success Center.
  • Academic Plan – If a student is mathematically unable to meet SAP Standards at the end of the next term, the student will be required to submit a three semester academic plan (approved by their academic advisor) to show how they will be able to achieve the SAP standards at, or before, the end of the academic plan.  If approved, the student is placed on the academic plan and is required to seek out academic support by visiting with the S&T Student Success Center and will be required to follow the plan.
  • Denial – if the student is not able to meet SAP standards within a 3 semester academic plan or does not successfully demonstrate situations outside of their control, the student will not be eligible for federal or state aid in the upcoming term.  SAP would be evaluated after the next term of enrollment for future eligibility.

The student is sent an email of their status/outcome to their S&T account.

Financial Aid Academic Plan

If during the review it is determined that the student will not be able to meet SAP requirements in the next term, the student will be asked to meet with their Academic Advisor and complete a 3 term Academic Plan. Students placed on an Academic Plan are eligible for financial aid strictly according to the terms of the Academic Plan. Any deviation by the student from the terms of the Academic Plan may result in the loss of financial aid eligibility for future semesters. Students are encouraged to contact the Financial Assistance Office for an appointment with a financial aid counselor if they feel they may not meet the Academic Plan criteria. The student is sent an email to their S&T account.

Appeals

Missouri S&T allows students to appeal a determination made by the institution that he or she is not making Satisfactory Academic Progress if they have extenuating circumstances such as extended illness of the student or an immediate family member (parent or sibling), enrollment limitations due to academic advisement or other extenuating circumstances outside of the student’s control.  A student who wishes to appeal determination that he/she is not making SAP, or is failing to meet standards as determined by S&T due to extenuating circumstances, may submit a written appeal to the SFAO for review and resolution.

The written appeal should include a detailed explanation and documentation of the following:

1. Current academic standing of the student

2. Extenuating circumstances that led to the student’s current academic status

3. The student’s plan for achieving required minimum standards of satisfactory academic progress

Maximum time limitations may be appealed if there is an increased credit requirement for completion of a specific program, if the student has changed majors or is pursuing a double major or adding a minor.

Any student who is appealing his or her SAP status must meet all financial aid application deadlines and other eligibility requirements. Appeals will be evaluated within four weeks of receipt of the SAP Appeal to the Student Financial Assistance office. The student will be notified of the SAP Appeal decision by email to the Missouri S&T email address. If the student’s appeal is denied, the student is not eligible for federal or state aid, but may still enroll. If during the next semester the student meets SAP requirements, the student’s eligibility will be reinstated.

Most incoming freshmen merit-based scholarships and university transfer scholarships have a renewal cumulative grade point average of 3.25, which is evaluated at the end of each spring semester. Merit- based scholarships awarded to you as a first-time freshman are available for a total of 8 semesters and transfer scholarship are available for a total of 4 semesters during your undergraduate career.

Effective fall 2002, students who lose a renewable university funded scholarship due to failure to meet the 3.25 cumulative GPA requirement will have the opportunity to raise their cumulative grade point average at S&T to the established renewal level and have their university-funded scholarship reinstated after the completion of the next academic year (i.e. after the completion of the spring semester).

The reinstated scholarship could be available for the following academic year. The Reinstatement Policy is not available to students who leave S&T to attend another college or university as a student for a fall or spring semester. It will be the recipient’s responsibility to inform the Student Financial Assistance Office that they meet the renewal cumulative grade point average to have their scholarship reinstated. This notification must be received in writing by the Director of Student Financial Assistance prior to the end of the fourth week of class in the fall semester. 

Once the fourth week of classes in the fall semester has passed, a student cannot receive scholarship funds retroactive for the current or previous semesters based upon meeting the renewal scholarship GPA requirement. Furthermore, reinstated scholarship funds cannot be applied to pay previous semester(s) fees and expenses. This policy only applies to general operating (G.O.) university funded scholarships (see list below of awards that fall into this category). Departmental, alumni, donor (non-general operating), state scholarships and all other awards, will not be affected by this policy. This policy also does not adjust or extend the amount of the scholarship, nor the number of semesters the student is eligible to receive the award beyond the initial award.

Definition: G.O. University-funded scholarships include Alumni Grandchildren Scholarship, Alumni Sons/Daughters Scholarship, Alumni Section Scholarship, Chancellor’s Scholarship, Curator’s Scholarship, Excellence Scholarship, Excellence II Scholarship, Miner Scholarship, Miner II Scholarship, Trustees Scholarship, Trustees II Scholarship.

Appeals

Current Students: can ‘appeal’ to have their entering freshmen and transfer scholarships renewed. Scholarship appeals must be emailed by the student from their S&T account to sfa@mst.edu. At the end of the academic year students that have renewable scholarships and did not meet the requirement of a cumulative GPA of 3.25 may submit a written appeal within the first four weeks of classes. The appeal must explain the situation that caused their cumulative GPA to drop below 3.25 and what steps they are going to make in the future to bring it back up to the requirement. Typically, it takes 2-3 weeks for the committee to review appeals. Once appeals are reviewed, the student will be notified of the decision by email to their S&T email address.

Per the Missouri S&T Scholarship Reinstatement Policy, if you do not appeal or your appeal is denied and your cumulative GPA meets the scholarship renewal requirement, please inform the Student Financial Assistance Office via email to receive the scholarship (s) eligible for reinstatement for the next academic year.

Former Student Returning: Appeals for student who have left the institution and are planning to return to S&T. Appeals will only be considered once for this category. Appeals will only be considered for those that left for one semester only. The student must meet the 3.25 cumulative GPA, including any new transfer credits, immediately prior to the semester they return. Scholarship renewal will be for one semester only, as a probationary period, and will not include the university scholarship portion of the package. Student must email sfa@mst.edu and appeal for their university scholarships.  

 

 

Final Semester for Seniors:

If a student is in their final semester at S&T and they do not need to take 12 credit hours to complete their degree, they can appeal for general operating (G.O.) university funded scholarships.  The student must be enrolled in a minimum of 6 credit hours, should have the required 3.25 GPA, and must have eligibility for that semester (meaning they have not received the scholarship for 8 semesters prior to their final semester).  The student’s graduation date must be updated to reflect the current semester.  The appeal can be sent via e-mail to: sfa@mst.edu and must include the student’s name, ID number, how many hours they are enrolled in and a request to receive their G.O funded scholarships for their final semester.   Appeals will be reviewed by a scholarship committee and students should expect an email response within 2-3 weeks.

Financial aid eligibility is based on parental and/or student prior year income. If a family has unusual circumstances, regulations allow the Student Financial Assistance Office the option to review the student’s situation.  Possible reasons for a special circumstance review include: unemployment, divorce, death of a spouse or parent, loss of child support, loss of Social Security benefits, or loss of other income benefits. The circumstance in question must be able to be documented and significantly change the ability to contribute. Appeals are typically a one-time exception. The documentation required will be determined on a case-by-case basis. Special Circumstance forms can be found on the Student Financial Assistance Office website under “Forms and Policies”.

Missouri S&T offers students the opportunity to study outside the United States through approved Student Exchange Programs and Faculty Exchange Programs. Students receiving Missouri S&T scholarships may apply those scholarships (with the exception of out-of-state scholarships/waivers) to study abroad programs administered and/or approved by the University. Most federal and state financial aid can also be received while on study abroad to pay for tuition and other expenses.

Once students meet with the Study Abroad Office in International Affairs to sign up for a program they will complete paperwork that confirms that the courses they are enrolled in will transfer to their degree program at Missouri S&T. The Student Financial Assistance Office is then notified and the student will need to set up an appointment to meet with their financial aid counselor.

For an approved study abroad program the student is typically charged 12 credit hours of resident tuition. If the student is an ‘out of state’ student they will only be charged in-state fees during their study abroad semester. Students must be prepared for the cost of a study abroad. Depending on where you are traveling it could cost more or less than a regular semester at Missouri S&T. 

If the Study Abroad Program you choose is not a university approved program, the student must complete a Consortium Agreement to receive financial aid.  All course work taken on the study abroad must count towards your degree program and be transferable to Missouri S&T. Consortium Agreement forms with full instructions and requirements can be requested at the Student Financial Assistance Office at G-1 Parker Hall.

If a student is Pell Grant eligible please apply for the Gilman Scholarship. Check for deadline dates at http://www.iie.org/Programs/Gilman-Scholarship-Program.

Summer financial aid eligibility is determined after the student has registered for summer classes and applied for summer aid. Students, who desire financial aid for the summer semester, must complete the online form before April 15th which can be found at sfa.mst.edu for priority awarding. Minimum enrollment requirements to receive summer aid are; Undergraduates 3 credit hours and Graduates 2 credit hours.

The U.S. Department of Education has regulations to prevent fraud and abuse in the Federal Pell Grant Program by identifying students with unusual enrollment histories.  If a student received the Federal Pell Grant at multiple institutions during the last three academic years, the student’s Free Application for Federal Student Aid (FAFSA) may be flagged for unusual enrollment history (UEH). Unusual Enrollment History must be resolved before a student will receive Federal Financial Aid.  

The student’s Student Aid Report (SAR) will reflect any unusual enrollment history and the Student Financial Assistance Office will be required to review enrollment history to determine whether or not the student is enrolling only long enough to receive refunds of Federal Student Aid. If the student received the Federal Pell Grant and credit hours (passing grades: A-D) were not earned at each institution during these award years, the student may be determined ineligible for Federal Financial Aid.  The student may be asked to provide valid documentation explaining the reason behind the unusual enrollment history.

Students whose aid eligibility is denied as a result of unusual enrollment history can be re-considered for federal student aid after meeting with an academic advisor, enrolling for one academic semester with a minimum enrollment of half time status (six hours for undergraduate and four hours for graduate), enrolling only in courses that are required by their program, not dropping or withdrawing from (officially or unofficially) any courses after the term begins, and meeting the University’s standards of Satisfactory Academic Progress (SAP). 

Each year the U.S. Department of Education (ED) requires schools participating in the distribution of federal aid to verify the consistency and accuracy of data submitted on the Free Application for Federal Student Aid (FAFSA). The Central Processing System (CPS) selects which applications are to be verified.

The verification process involves the review of federal tax documents and household information to ensure the accuracy of the FAFSA application. To complete verification, applicants may be asked to use the IRS Data Retrieval Tool or submit their federal tax transcripts, and provide other documents to Student Financial Assistance Office.

Who may be selected: Any student who completes a FAFSA may be chosen for verification.

The Student Financial Assistance Office will verify all mandatory items identified by ED. This could include; household size, the number in college, number of exemptions, adjusted gross income, taxes paid, untaxed income, untaxed IRS distributions, education credits, IRA deductions, tax exempt interest, receipt of food stamps and child support paid. In addition, some students will be required to verify High School/GED completion status as well as complete a Statement of Educational Purpose. Our office can also verify discretionary items if we deem necessary.

Student Financial Aid staff must resolve any conflicting information before disbursing financial aid to the students account. If an applicant’s financial aid information requires reprocessing, based on the verification process, corrections will be made electronically administered by the Student Financial Assistance Office. These corrections will generate an updated Student Aid Report (SAR) which will be sent, usually by email, to the student from the CPS. The Expected Family Contribution (EFC) may change based on the corrections made. If conflicting information is discovered after aid is awarded or disbursed the Student Financial Assistance Office must resolve the conflicting information. If this changes the students financial aid awarded the student may be required to repay aid if they received in excess of their eligibility. All conflicts must be resolved regardless of whether the student was selected for verification or not.

Timeline and Deadlines: Please allow three weeks for the verification process to be completed. The process might take longer if we receive incomplete documents or require additional information.

Your financial aid funds cannot be disbursed to your S&T account until verification has been completed. Please return the requested documents to the Student Financial Assistance Office as soon as possible.

Verification must be completed by October 31st for the Fall Semester and March 1st for the Spring Semester to allow processing time for your financial aid.

Documents Requested: Students chosen for verification could be required to use the IRS Data Retrieval Tool on the FAFSA or submit a copy of their IRS Tax Return Transcripts. This is a requirement from the Department of Education to guarantee the accuracy of the household income reported on the FAFSA and to insure that federal aid is awarded properly. Occasionally unintended errors are made on the FAFSA application and this process will verify the information and make any corrections that are required.

If you filed your federal tax return electronically you should be able to use the IRS Data Retrieval Tool on the FAFSA or request a Tax Return Transcript within 2-3 weeks of filing. If you filed a paper return, you should be able to request a copy within 8-11 weeks.

Using the IRS Data Retrieval Tool is the preferred way to fulfill the income verification request. However, not all applicants can use the IRS Data Retrieval Tool. If any of the following apply to the applicant then he/she cannot use the IRS Data Retrieval Tool and will have to submit a Tax Return Transcript to the Student Financial Assistance Office.  

  • Parents with all zeros for SSN.
  • Any student or parent with a marital status date of January 1, 2015 or later.
  • Any student or parent who indicates they have not already filed a tax return or will not file a tax return married independent applicant and spouse who filed separate returns.
  • Parents of a dependent student who filed separate tax returns.
  • The applicant, parent, or spouse, as applicable, who has filed an amended return.
  • If you use the IRS Data Retrieval Tool and alter the data, you will be required to submit a copy of the IRS Tax Return Transcript.

 

After the verification document request have been met, Student Financial Assistance will compare the information provided on the FAFSA and may ask for additional information if we find discrepancies that cannot be explained.

If you have received a financial aid package before completing verification, your aid eligibility will be reevaluated by your financial aid counselor after verification has been completed. You will be notified by email if your awards change after verification.

The Registrar's Office handles eligibility for veteran and veteran dependent benefits. Missouri S&T is approved for the certification of students eligible to receive educational assistance from the Department of Veterans Affairs. Missouri S&T Veterans Services staff are not employees of the Department of Veterans Affairs, and do not have access to veterans' records. http://registrar.mst.edu/links/veterans/

Students who are recipients of Title IV federal financial aid are subject to federal regulations and policies. Title IV federal financial aid is awarded to a student under the assumption that the student will attend for the entire period for which the assistance is awarded and thereby "earn" the award. When a student ceases academic attendance prior to the end of that period, the student may no longer be eligible for the full amount of federal funds that the student was originally scheduled to receive.

The federal policy requires the return of "unearned" Title IV federal financial aid to the U.S. Treasury if recipients withdraw from all classes on or before the 60% point in the term based on the student's last date of attendance, even if the student is not entitled to a refund of tuition.

A student is required to immediately notify the Registrar’s Office when he or she stops attending classes. If the student fails to notify the Registrar’s Office, it is possible that the 50% point in the term will be used to determine the student's last date of attendance, in accordance with federal regulations. If a student withdraws from all ­classes, the Student Financial Assistance Office will determine whether that student's period of attendance resulted in the earning of all of the federal financial aid that was originally awarded. If it is determined that not all of the scheduled federal aid has been earned, the Financial Assistance office will calculate the amount to be returned to federal financial aid programs. The Financial Assistance office will bill the student on his or her university account for the amount returned. It is the student's responsibility to contact the Cashier's Office about settling the bill.

 

 

Additional Responsibilities of Students Who Withdraw

Any time a student withdraws from one or more courses, the student should consider the potential effect on his or her satisfactory academic progress (SAP) status. SAP requirements can be viewed here.

Whenever a student's enrollment changes to less than half time, the student withdraws completely, or if a student takes a leave of absence, he or she must notify the lender or holder of any loans. Student borrowers of federal or university loans must also satisfy exit loan counseling requirements.

It is also the student's responsibility upon withdrawal from all classes to notify the Cashier's Office and the Residential Life Office if the student has charges from these offices on his or her student account. Withdrawn students may be entitled to a prorated cancellation of charges from these offices.

Title IV Federal Financial Aid

Students are considered recipients of Title IV federal financial aid if they have used funds from one or more of the following programs to meet educational expenses for the semester in question: Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (SEOG), Federal Perkins Loan, Federal Ford Direct Loan (Subsidized or Unsubsidized), or Federal Graduate or Parent PLUS Loan.

Period of Enrollment

At Missouri University of Science and Technology, the periods of enrollment are generally measured using the session(s) the student enrolled in on a semester basis, starting on the first day of classes and ending on the final day of examinations for a given term. For purposes of Title IV federal aid, any scheduled break of five or more days will not be included in the measurement of the enrollment period.

Measurement of Earned Title IV Federal Financial Aid

Based on the date the student notifies the Registrar’s Office of their intent to withdraw, thus beginning the official withdraws process from all classes, the Financial Assistance office will calculate the percentage of earned Title IV federal aid using the date the student begins the withdrawal process. The earnings calculation is based on the number of days of enrollment, up to and including the day of withdrawal, divided by the total number of days in the enrollment period. In most cases, when a total withdrawal is determined to occur on or before the 60% point in a semester, some federal aid will need to be returned.

Receiving a Grade of “F” in All Coursework

If a student does not officially withdraw and is assigned a grade of “F’ in all coursework for a term, the Student Financial Assistance Office will make an effort to determine the last date of attendance from an instructor (based on submission of assignments, or attendance records). If a last date of attendance cannot be determined, the Student Financial Assistance Office will use the 50% point in the term to determine federal financial assistance that must be returned

Title IV Federal Financial Aid Returns

To satisfy federal regulation, returns to Title IV financial aid programs must be made in the following order:

Federal Unsubsidized Ford Direct Loan, Federal Subsidized Ford Direct Loan, Federal Perkins Loan, Federal PLUS Loan, Federal Pell Grant, Federal SEOG, then Other Title IV Federal Programs.

Federal Work-Study (FWS) provides part-time jobs for undergraduate and graduate students with financial need, allowing them to earn money to help pay education expenses. 

The priority deadline date for completion of the FAFSA is February 1 and request work-study on your FAFSA application. Requesting FWS on your FAFSA does not guarantee you will receive the award, as it is awarded on a first-come, first serve basis. If you receive FWS it will be listed on your Award Letter. Funding is limited and varies from year to year.

  • Demonstrate financial need (determined by the FAFSA)
  • Enrolled at least half-time
  • Achieve Satisfactory Academic Progress
  • Request FWS for either the academic year or the summer period

If offered FWS, you must accept the award on Joe'SS. If the award is not accepted, it may be removed and given to another student.

Students awarded FWS will receive an email from Student Financial Assistance to attend a FWS workshop to complete their paperwork and choose an on-campus job. Once a job is obtained and payroll paperwork is completed, students work and receive a paycheck (direct deposit) every two weeks.

Students are not guaranteed to earn the full amount of their award and unused portions will not roll over into the next enrollment period. Responsibilities and expectations are the same as with any job in that students are expected to dress appropriately for the job, exhibit professionalism, etc. An award must be in place for each semester a student works. Students cannot work a FWS job and also have another job on campus.

FWS is like any other on-campus job. Studying is not permitted during work hours. However, if given permission by a supervisor, FWS students may be allowed to study during work hours. FWS students must abide by all departmental regulations regarding work assignments.

Please contact your financial aid counselor if you wish to be added to a work-study waitlist. This does not guarantee that you will be awarded work study. If you qualify and funding is available you will receive an email at your S&T account.