Satisfactory Academic Progress Policy

To receive federal financial aid, students must be eligible to enroll in an academic program that leads to a degree or certificate program associated with a degree program and must meet Satisfactory Academic Progress per federal financial aid guidelines and per Missouri University of Science and Technology policy. 

The Missouri University of Science and Technology (S&T) Satisfactory Academic Progress (SAP) policy has established the following definition of Satisfactory Academic Progress (SAP):

Missouri S&T Satisfactory Academic Progress is defined by the following three criteria:

  • Meeting a minimum cumulative grade point average requirement (GPA).
  • Earning a minimum number of credit hours each semester (semester progress).
  • Completing the degree objective within a maximum number of attempted credits (maximum time allowance).

1. Cumulative Grade Point Average (GPA) Requirement:

  • Undergraduate students with 59 or fewer credit hours must have a 1.67 cumulative GPA.
  • Undergraduate students with 60 credit hours or more must have a 2.00 cumulative GPA.

2. Semester Progress Requirements:

  • Students must complete a minimum of 75% of attempted coursework.
  • Undergraduate students who attempt at least 6 credit hours, and graduate students who attempt at least 4 credit hours during the semester, are expected to complete at least 1 credit hour during the semester. Students who have attempted these minimum hours and who do not complete at least 1 credit hour will be suspended from future aid.
  • Completing a course with an “F”, “WD”, “DL”, “I” (incomplete) or switching to Hearer (Audit) Status or another failure to receive a letter grade will be considered as not having satisfactorily completed a course.

3. Maximum Time Allowance: Students must complete their degree program within 150 percent of the semester hours required for that degree. Calculations are performed on attempted hours, not completed hours. Examples:

  • The Bachelor of Art in History requires 120 credit hours. Students must complete this degree before they have attempted 180 credit hours (120 hours * 150%), or their aid will be suspended.
  • The  Bachelor of Science in Chemical Engineering requires 129 credit hours. Students must complete this degree before they have attempted 193.5 hours (129 * 150%), or their aid will be suspended.

Each program requirement may differ and students should review the course catalog http://catalog.mst.edu/#text to determine the number of credit hours required for their degree.

Qualitative Measure

The Missouri University of Science and Technology maintains the following qualitative measure of the Satisfactory Academic Progress policy:

  • Undergraduate students with 59 or fewer credit hours must have a 1.67 cumulative GPA.
  • Undergraduate students with 60 credit hours or more must have a 2.00 cumulative GPA.

At the end of the semester being evaluated students must have the cumulative GPA listed above. Students cumulative GPA includes all transfer credits that Missouri S&T has received. The consequences of not meeting the qualitative standards mean a student will be issued first a ‘Warning’ then ‘Probation’ (if successfully appealed) then an ‘Academic Plan’ (if successfully appealed with a three semester Academic Plan).                                

Quantitative Measure

The Missouri University of Science and Technology maintains the following quantitative measure of the Satisfactory Academic Progress policy:

  • Students must complete a minimum of 75% of attempted coursework.
  • Undergraduate students who attempt at least 6 credit hours, and graduate students who attempt at least 4 credit hours during the semester, are expected to complete at least 1 credit hour during the semester. Students who have attempted these minimum hours and who do not complete at least 1 credit hour will be suspended from future aid.
  • Completing a course with an “F”, “WD”, “DL”, “I” (incomplete) or switching to Hearer (Audit) Status or another failure to receive a letter grade will not be considered as not having satisfactorily completed a course.

Maximum Time Frame

Maximum Time Allowance: Students must complete their degree program within 150 percent of the semester hours required for that degree. Calculations are performed on attempted hours, not completed hours. Examples:

  • The Bachelor of Art in History requires 120 credit hours. Students must complete this degree before they have attempted 180 credit hours (120 hours * 150%), or their aid will be suspended.
  • The  Bachelor of Science in Chemical Engineering requires 129 credit hours. Students must complete this degree before they have attempted 193.5 hours (129 * 150%), or their aid will be suspended.

Each program requirement may differ and students should review the course catalog http://catalog.mst.edu/#text to determine the number of credit hours required for their degree.

Evaluation Periods

To ensure that students are making sufficient progress both quantitatively and qualitatively, Missouri S&T SAP is evaluated at the end of each semester – fall, spring and summer. At the time of each evaluation, a student who has not achieved the required GPA, or who is not successfully completing his or her educational program at the required pace, is no longer eligible to receive assistance under the title IV, HEA programs, except as provided below in regards to appeals.         

Financial Aid “Warning”

The first time a student does not meet the Cumulative GPA or Semester Progress requirements; the student is put on a one-term “warning” period. The student is still eligible for federal and state financial assistance during this time. If the student meets SAP standards during this “warning” period, the student will be eligible for federal and state aid during future semesters. The student is sent an email to his or her S&T account. (There is no warning period for those students who do not meet the Maximum Time Allowance requirement.)

Financial Aid Probation

If a student does not meet SAP requirements after the “warning” period, the student may appeal the determination that they are not meeting the SAP requirements for Cumulative GPA or Semester Progress if they have extenuating circumstances such as extended illness of the student or an immediate family member (parent or sibling), enrollment limitations due to academic advisement or other extenuating circumstances outside of the student’s control. The student may submit a SAP Appeal by email to the Student Financial Assistance Office at sfa@mst.edu. The appeal should include very specific information on why the student was unable to meet SAP requirements and what steps they plan to take to make sure they are meeting Satisfactory Academic Progress in the future.

Appeals will be evaluated within four weeks of receipt of the SAP Appeal to the Student Financial Assistance office. The student is notified of the SAP Appeal decision by email at their Missouri S&T email address. Below are the possible outcomes of an appeal:

  • Financial Aid Probation – Student is eligible for federal and state aid during this one-term Probation period. Students who are placed on financial aid probation are required to seek out academic support by visiting with the S&T Student Success Center.
  • Academic Plan – If a student is mathematically unable to meet SAP Standards at the end of the next term, the student will be required to submit a three semester academic plan (approved by their academic advisor) to show how they will be able to achieve the SAP standards at, or before, the end of the academic plan.  If approved, the student is placed on the academic plan and is required to seek out academic support by visiting with the S&T Student Success Center and will be required to follow the plan.
  • Denial – if the student is not able to meet SAP standards within a 3 semester academic plan or does not successfully demonstrate situations outside of their control, the student will not be eligible for federal or state aid in the upcoming term.  SAP would be evaluated after the next term of enrollment for future eligibility.

The student is sent an email of their status/outcome to their S&T account.

Financial Aid Academic Plan

If during the review it is determined that the student will not be able to meet SAP requirements in the next term, the student will be asked to meet with their Academic Advisor and complete a 3 term Academic Plan. Students placed on an Academic Plan are eligible for financial aid strictly according to the terms of the Academic Plan. Any deviation by the student from the terms of the Academic Plan may result in the loss of financial aid eligibility for future semesters. Students are encouraged to contact the Financial Assistance Office for an appointment with a financial aid counselor if they feel they may not meet the Academic Plan criteria. The student is sent an email to their S&T account.

Appeals

Missouri S&T allows students to appeal a determination made by the institution that he or she is not making Satisfactory Academic Progress if they have extenuating circumstances such as extended illness of the student or an immediate family member (parent or sibling), enrollment limitations due to academic advisement or other extenuating circumstances outside of the student’s control.  A student who wishes to appeal determination that he/she is not making SAP, or is failing to meet standards as determined by S&T due to extenuating circumstances, may submit a written appeal to the SFAO for review and resolution.

The written appeal should include a detailed explanation and documentation of the following:

1. Current academic standing of the student

2. Extenuating circumstances that led to the student’s current academic status

3. The student’s plan for achieving required minimum standards of satisfactory academic progress

Maximum time limitations may be appealed if there is an increased credit requirement for completion of a specific program, if the student has changed majors or is pursuing a double major or adding a minor.

Any student who is appealing his or her SAP status must meet all financial aid application deadlines and other eligibility requirements. Appeals will be evaluated within four weeks of receipt of the SAP Appeal to the Student Financial Assistance office. The student will be notified of the SAP Appeal decision by email to the Missouri S&T email address. If the student’s appeal is denied, the student is not eligible for federal or state aid, but may still enroll. If during the next semester the student meets SAP requirements, the student’s eligibility will be reinstated.